243014 - CCSC Safety and Security Improvements

NOTICE TO BIDDERS

Notice is hereby given that the Board of School Trustees of the Covington Community

School Corporation, Covington, Indiana, will receive sealed proposals for the construction

(including all labor, materials, and equipment) of the

COVINGTON HIGH SCHOOL

SECURE ENTRY RENOVATION

COVINGTON COMMUNITY HIGH SCHOOL

1017 6th STREET, COVINGTON, INDIANA 47932

up to the hour of 1:00 P.M. local time, Wednesday, February 5th, 2025, at the office of said

Board of School Trustees, District Office, 601 Market Street, Covington, Indiana 47932. Bids

will be publicly opened and read aloud immediately thereafter. Bids received after such time will

be returned unopened. Bids may be withdrawn prior to such time, but no bids shall be

withdrawn for a period of 60 days thereafter. The Board of School Trustees of the Covington

Community School Corporation, Covington, Indiana reserves the right to retain any and all bids

for a period of not more than sixty (60) days and said bids shall be and remain valid and in full

force and effect during said time. The Owner reserves the right to reject any and all bids and to

waive any informalities, irregularities, or errors in the bidding to the extent permitted by law.

This includes the right to extend the date and time for receipt for bids.

A general description of the work for which proposals are to be received consists of:

This project consists of updating the existing vestibule to create a new secure entry point which

includes a new Student Resource Officer office.

All work shall be in accordance with the Bidding Documents, including the Specifications

and the Construction Drawings.

Bids shall be addressed to the Board of School Trustees of the Covington Community

School Corporation, c/o Ross Ginter and/or Vicki Jones, Director of Operations and/or

Treasurer, 601 Market Street, Covington, Indiana 47932, ATTN: Covington High School Secure

Entry Renovation. Bids shall be completely and properly executed on Bid Form 96 (Revised

2013), as prescribed by the Indiana State Board of Accounts, giving financial data as recent as

possible and in no event more than 90 days old. Each bid shall be accompanied by an

executed non-collusion affidavit, an executed bid bond in the minimum amount of five percent

(5%) of the bid and other documents required by the Instructions to Bidders. A bid bond may be

a certified or cashier's check payable to the Board of School Trustees of the Covington

Community School Corporation, Covington, Indiana, or an acceptable bidder's bond. Should a

successful bidder withdraw their bid, or fail to execute a satisfactory Contract, the Owner may

then declare the bid deposit forfeited as liquidated damages.

Requirements for signing bids:

1. Any bid not signed by the individual making same shall have attached to it a power of

attorney evidencing authority to sign the bid in the name of the person for whom it is signed.

243014 – Covington Community School Corporation

Covington High School Secure Entry Renovation

Covington, Indiana

2. A bid signed for a partnership shall be signed by one of the partners or by an attorney-infact.

If signed by an attorney-in-fact, there shall be attached to the bid a power of attorney,

evidencing authority to sign the bid, executed by the partners.

3. Bids which are submitted by a corporation shall have the correct name thereof and the

signature of the president or other authorized officer of the corporation and secretary or an

assistant manually written below the corporate name following the word

"by________________", and shall have affixed the corporate seal.

4. Each bid shall be enclosed in a sealed envelope, properly marked with the name and place

of business of the bidder, and the contract for which the bid is submitted.

Contract price will be based upon a complete exemption of Indiana State Sales Tax, and if

later determined that a tax must be paid by Owner, contract price will be adjusted to reflect this

liability of Owner. The owner will furnish copies of tax exemption certificates to all contractors.

The successful bidder will be required to furnish a satisfactory Performance Bond and

Payment Bond in an amount equal to one hundred percent (100%) of the total contract price.

The Instructions to Bidders and General Conditions of the Contract for Construction

contained in the Project Manual Specifications for the Project are by this reference made a part

hereof, and all bidders shall be deemed advised of the provisions thereof and of the General

Conditions, Specifications, and Drawings for the Project. Copies of all such documents are on

file in the following locations:

Office of the Owner Office of the Architect

Covington Community School Corporation Cordogan Clark

601 Market Street 322 Main Street

Covington, IN 47932 Lafayette, IN 47901

765-793-4877 765-420-7400

Copies of the bidding documents will not be mailed, but must be purchased at Blueprint

Specialties, 1500 Union Street, Lafayette, Indiana 47904, 765-742-6976. They can also be

viewed via the Cordogan Clark online planroom, at www.cordoganclarkplanroom.com . The

plans and specifications will be available on Thursday, January 16th, 2025. Send all questions

during bidding to Justin Sorber at Cordogan Clark, jsorber@cordoganclark.com.

A pre-bid meeting will be held on Tuesday, January 28th, 2025 at 1:00 P.M. local time at

Covington Community High School, 1017 6th Street, Covington, Indiana 47932. All prospective

bidders are strongly encouraged to attend this meeting. A tour of each site will be held in

conjunction with the pre-bid meeting.